DMP Publication Procedure

The electronic archive of the ILLC Data Management Plans is managed through the ILLC Eprints Server. Authors can submit a plan by way of this server. This page will give a brief overview of the procedure.

  1. First, you need to obtain an UvAnetID and password. Students and staff members of the FNWI should have received an UvAnetID automatically. If you did not receive an UvAnetID, you should contact the personnel department of the faculty. More information is available at the UvA Informatiseringscentrum.
  2. Next, go to the ILLC Eprints Server and log in using the 'Login' link and your UvANetID login-credentials.
  3. If this is the first time you logged in, you are not immediately allowed to submit new plans. There will be a message visible
    "Some areas of the repository are intended for ILLC researchers only. In order to access those areas, you need to be logged in (using UvANetId) and your account needs to be fully enabled by the editors. To have your account enabled, contact Nick Bezhanishvili or Marco Vervoort. Please include your UvANetID in your request."
  4. After your account has been enabled by one of the ILLC DPM Series editors, you can start submitting plans.
    1. Go to the 'Manage Deposits' page and click on the 'New item' link.
    2. Following the directions on the screen, first selecting the type of your submission ("data management plan"), and click 'Next'
    3. Fill out the form with the metadata for your plan. For each field, an explanation is available by clicking on the '[?]'-button. Fields marked with a star are mandatory. When entering authors field, please include infixes such as 'van' with the family name, i.e. 'van Benthem'. Afterwards, click 'Next'.
    4. Next, upload one or more files for the plan.  You may upload a file from your own computer or specify an URL from which a file should be downloaded. If you upload multiple files, you may use the 'Show Options' button to add a description for each file, such as 'full text' or 'cover'. Afterwards, click 'Next'.
    5. Next, select one or more subjects from the subject-list by clicking the 'Add' button next to the subject. Afterwards, click 'Next'.
    6. Finally, you may submit ('deposit') your plan for approval by the editor of the ILLC DPM series by clicking the button 'Deposit Item Now'. Alternatively, you may save the plan for now, and deposit it at a later date.
  5. Items will not appear on the site until they have been approved by an editor. After approval, they will appear on the eprints-site, and (after a brief delay) on the ILLC site as well.

You may also submit new versions of existing documents. For that, select 'Manage Deposits', select a document from the list of your documents, and then selecting 'New version' from the Actions-list. The new version will again have to be approved by the editor, and will contain a link to the old version. Note that the old version will remain accessible on the Eprints server.

You can also edit your existing items, and replace the files, abstracts or metadata by new versions. In that case the old version will not remain accessible.